RFP City Hall Building Envelope Improvements – Windows and Doors (Extended)

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December 9, 2025 in City of Ellsworth News, RFPs & RFQs – Archived

City Hall Building Envelope Improvements – Windows and Doors

**New Proposal Due Date: January 29th at 2pm**

Issue Date: December 8, 2025
Proposal Due Date: January 15, 2026
Optional Pre-Bid Site Visit: December 15, 2025 @ 9:00am

Deadline for Information Request: January 22, 2025

Anticipated Award Date: February 18, 2026

Contact:
Roddy Ehrlenbach
Director, Parks & Recreation and Facilities
Email: rehrlenbach@ellsworthmaine.gov
Phone: (207) 667-2563

  1. Introduction

The City of Ellsworth is soliciting proposals from qualified contractors for the phased replacement and rehabilitation of windows and doors at City Hall, located at 1 City Hall Plaza, Ellsworth, ME. This project aims to address water infiltration, improve energy efficiency, and preserve the historic integrity of the building.

  1. Project Background

A 2019 building envelope assessment identified several high-priority deficiencies, including water penetration and deteriorated window and door assemblies. While some repairs have been completed, significant work remains. This RFP seeks bids for one or more of the following project phases.

  1. Scope of Work

Phase I – High Priority Window and Door Replacements

  • Replace six round windows (four in the cupola, two on the south façade).
  • Replace three cracked windowpanes elsewhere in the building.
  • Replace south entry doors with energy-efficient, historically appropriate units.

Timeline: Phase I is to be completed as soon as feasible following contract award, due to structural and security concerns.

Phase II – South Wall Window Rehabilitation

  • Rehabilitate or replace 15 double-hung windows on the south wall.
  • Replace deteriorated wood trim and seal brick/wood interfaces.
  • Evaluate and repair window assemblies for long-term durability.

Phase III – Remaining Building Window Rehabilitation

  • Rehabilitate or replace 14 double-hung windows and 6 non-opening windows on the east, west, and north façades.
  • Replace deteriorated wood trim and seal brick/wood interfaces.
  • Evaluate and repair window assemblies for long-term durability.

Phase IV – Arched Windows and North Entry

  • Restore 5 multi-level arched-top window assemblies.
  • Replace or refurbish northern entry doors, sidelights, and transoms.

Timeline for Phases II–IV: To be determined based on contractor cost estimates and the outcome of the City’s Fall 2026 application to the State’s Historic Community Buildings Grant program.

  1. Proposal Requirements

Proposals must include:

  • Company qualifications and experience with historic structures.
  • Detailed cost estimates for each phase (bidders may submit for one or more phases).
  • Proposed timeline for Phase I.
  • Description of methods and materials.
  • Confirmation of ability to comply with historic preservation standards and obtain a Certificate of Appropriateness.
  1. Evaluation Criteria

Proposals will be evaluated based on:

  • Relevant experience and qualifications.
  • Cost competitiveness.
  • Timeline and project approach.
  • Compliance with historic preservation requirements.
  • References and past performance.
  1. Additional Information
  • The City intends to use this RFP to gather cost and technical data in preparation for a Fall 2026 grant application. (Phases II – IV)
  • The City reserves the right to award contracts for individual phases or the entire project.
  • A site visit may be scheduled upon request.
  1. Submission Instructions

Please mark sealed proposals “Window & Door Renovations – City Hall” and deliver to:
City of Ellsworth

Attn Roddy Ehrlenbach
1 City Hall Plaza

Ellsworth, ME 04605

Deadline: January 29, 2026

Late submissions will not be considered.