In the State of Maine, when a child is born, a birth certificate is filed in the municipal clerk’s office in the town where the birth happened, as well as in the municipal clerk’s office of the town of residence where the mother was living at the time of the child’s birth. For example, if a child was born at Maine Coast Memorial Hospital, and the mother was living in the Town of Surry at the time of the child’s birth, a copy of the birth certificate would be filed with the City of Ellsworth and with the Town of Surry. Certified copies of the birth record can be purchased from either town office.
In addition, duplicate copies of all birth records are filed with the State of Maine Office of Vital Records, a division of the Department of Human Services in Augusta, Maine.
When adoptions take place, original birth certificates stay in the town that the child was born, in regardless of where the adoption took place. The adopted information gets forwarded to that town so the birth record can be amended/replaced. To order a certified, legal copy of a birth certificate, if the birth occurred in Ellsworth, or if the mother of the child was living in Ellsworth at the time, complete the Copy of Certificate Request (Marriage, Death, Birth) form or write a letter including the following information:
- Full name of the child, including first, middle and last name
- Date of birth
- Child’s Mother’s first, middle and maiden names
- Child’s Father’s first, middle and last names
- Your relationship to the child named on the birth certificate
- Name and mailing address where we should send the certificates
- Number of certified copies you are ordering
Please include a self addressed stamped #10 (business size) envelope.
The cost for a copy is $15.00 and $6.00 for each additional copy of the same record, ordered at the same time.
Make check or money order payable to The City of Ellsworth. Please note the City DOES NOT accept credit cards. Debit cards are accepted in person, not over the phone. Mail the Copy of Certificate form or letter and payment to: City Clerk’s Office, City of Ellsworth, 1 City Hall Plaza, Ellsworth, ME 04605